- Summer 2024 timeline
- Term-time checkpoint: Estimated completion date declaration
- Teacher: Checking estimated completion dates for your subject
- Exams Officer: Amending estimated completion dates and submitting the declaration
- Exams Officer: FAQs
Summer 2024 Timeline
We’re committed to working with schools and colleges to make sure all students receive their Cambridge Technicals results as planned this summer. This timeline highlights the key dates and deadlines for both the 2012 and 2016 suites – this year, we are making it easier to identify and resolve issues for students.
Download the Summer 2024 timeline
Term-time checkpoint: Estimated completion date declaration
To support you this year for Cambridge Technicals, we have introduced an estimated completion date based on the date you made your qualification entries (registrations).
Between 18 March 2024 and 30 April 2024 we need you to confirm your teachers have checked the estimated completion dates using the Cambridge Technicals Progress Tracker and that all students expecting a result this year have an estimated completion date of Summer 2024. This is the term-time checkpoint.
What is the 'estimated completion date'?
This is when the student is expected to complete the qualification they are registered for by, eg Summer 2024 or Summer 2025.
Who adds the estimated completion dates?
OCR will assume an estimated completion date based on when you make your qualification entries (registrations) for the student:
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Level 2: Student is assumed to be doing the course over one year
- If you made Level 2 qualification entries in the 2023/24 academic year, the estimated completion date will show as ‘Summer 2024’
- If you made Level 2 qualification entries in the 2022/23 academic year, the estimated completion date will show as ‘Summer 2023’
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Level 3: student is assumed to be doing the course over two years
- If you made qualification entries in the 2022/23 academic year, the estimated completion date will show as ‘Summer 2024’
- If you made qualification entries in the 2023/24 academic year, the estimated completion date will show as ‘Summer 2025’
Who can check and amend the estimated completion dates?
- Users with the 'Teacher' role can view and check the estimated completion dates
- Users with the 'Exams Officer' role can view, check and amend the estimated completion dates
Who can submit the declaration to confirm the estimated completion dates have been checked?
- Users with the 'Teacher' role can confirm the estimated completion dates have been checked for their subject
- Users with the 'Exams Officer' role can submit the declaration to OCR when all subjects have been checked
Teacher: view only
Exams officer: view and amend
The exams officer is able to confirm the estimated completion dates have been checked for a subject. However, the Progress Tracker has been designed to allow a teacher to complete the checks for their subject.
If any changes to the estimated completion dates are required, the teacher will ask you to make these amendments on the Tracker.
Teacher: Checking estimated completion dates for each subject
Teachers will need to log into the Cambridge Technicals Progress Tracker. See our dedicated page for more information on how to access the Progress tracker.
Guidance on how teachers can check the estimated completion dates for their subject is available in our teacher FAQs.
Users with the 'Exams Officer' role can complete the checks, however the Progress Tracker has been designed to allow a teacher to complete the checks for their subject.
Exams Officer: amending estimated completion dates
Log into the Cambridge Technicals Progress Tracker. See our dedicated page for more information on how to access the Progress tracker.
| 1: Use the filters to find your students that require amending | ||
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Use the filters to display the students that need amending. If a small number of students need to be amended, you can search for them directly by name or OCR Candidate number using the 'Candidate' field. If a whole cohort needs to be amended, use the ‘Filter by’ panel on the left-hand side of the screen:
Tip: If you want to target a specific cohort, you can narrow the results further by using the 'Registration Period' filter – this filter is based on when the students were first entered (registered) for the subject and level.
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2: Change the estimated completion date |
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To change the date, select the correct estimated completion date for the student within the lozenge. If you have many students to amend, you can use the bulk date change button. Please note, by using the 'select all check box' you will be amending all students from your filtered list, including those on subsequent pages. When using this feature, we recommend you download a copy of your current estimated completion dates before making changes by clicking 'Download (.csv)'. Please see our tips on using bulk date change.
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| 3: Tell your teacher when you have made the amendments | ||
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When you have updated any estimated completion dates, tell your subject teacher(s) so they can confirm on the Tracker that all estimated completion dates are correct for their subject. They can do this be clicking on 'View Checkpoint status' |
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Exams Officer: New – withdrawing students
You can now submit a request to withdraw students that have left your centre before the end of their course via the Progress Tracker. To request a withdrawal, select 'Withdraw' from the lozenge that you use to amend the estimated completion date. Please see our Withdrawal FAQ for more information.
Exams Officer: Submit the estimated completion date declaration by 30 April
When all students are correctly showing with a ‘Summer 2024’ estimated completion date, you need to submit the estimated completion date declaration. This is the term-time checkpoint and must be completed by 30 April 2024.
| 1: Open the checkpoint declaration | ||
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Click 'View Checkpoint status' |
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2: Check all subjects have been checked |
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| When all the subjects have been checked, you will be able to submit the declaration to OCR by clicking the ‘Submit’ button.
Not all subjects have been checked: The 'Submit' button will not be active The status will show as 'Not started' or 'In progress' The check-box for subjects that have not been confirmed as checked will be empty and no information will be listed in the 'Checked By' column. All subjects have been checked: The 'Submit' button will be active The status will show as 'Ready to Submit'
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3: Submit the declaration to OCR When you have submitted the declaration, the message on the home page of the Progress Tracker will change to say the declaration has been submitted. This completes the term-time checkpoint. Please keep your students’ estimated completion dates up to date. You do not need to let us know if you make changes to students’ estimated completion dates after you have submitted the declaration. |
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Exams Officer: FAQs
One of our subjects does not appear in the view checkpoint status area, what do we do?
This means there are currently no students with an estimated completion date of 'Summer 2024' for that subject.
If you do have students expecting a result this summer for the subject, amend the estimated completion date for these students to 'Summer 2024'. Your checkpoint status and the declaration text will update to include the subject.
We don't have any students completing in Summer 2024, do we still need to complete the checkpoint and submit the declaration?
When no students have an estimated completion date of 'Summer 2024', your checkpoint status and declaration text will reflect this. You need to submit this to OCR to confirm no students are expecting a result this summer (a 'nil-return').
Our students finish their Cambridge Technical earlier in the year, eg at Easter or in May. What should their estimated completion date be?
The estimated completion date should be the summer of the year they are completing their qualification. For any students expecting their qualification result during this academic year, the estimated completion date must be 'Summer 2024'.
If a student's circumstances change after we complete the checkpoint, can we still amend the estimated completion date?
Yes, please keep your students’ estimated completion dates up to date. If, for example, a student that was expecting a result this summer is now completing next year, change the estimated completion date to next summer. You don't need to let us know if you make changes to students’ estimated completion dates after you have submitted the declaration.
Some of our Level 3 students have an estimated completion date of 'Summer 2023', why is this?
If you told us last year during the checkpoint process that a student was completing in Summer 2023, unless you have topped-up or moved down the student this year (see below) the estimated completion date will still show as 'Summer 2023'. If these students are now completing this year or beyond, you need to amend the estimated completion date.
Completing a smaller qualification in the first year of a course ('1+1' programme)
Our students complete a smaller qualification in the first year of the course and move onto a larger qualification in the second (a '1+1' programme), what should their estimated completion date be?
If you are expecting a qualification result for the smaller qualification this summer, the estimated completion date must be 'Summer 2024'. For Level 3 students, if you entered (registered) them this year, they will have an estimated completion date of 'Summer 2025' so you will need to amend this for these students. Please note:
- If you make top-up entries at the end of an academic year (after results for the smaller qualification but before 1 September), you must amend the estimated completion date for these students to 'Summer 2025' after you have made the top-up entries.
- If you make top-up entries at the start of the next academic year (after 1 September), the estimated completion date will automatically update to that year, 'Summer 2025'.
Can we leave the estimated completion date as the end of the second year?
Yes, however please be aware that you will not receive any warnings if the student is in danger of not achieving the smaller qualification at the end of the first year.
Top-up and move-down
If we top-up a student to a larger qualification, will the estimated completion date automatically change?
If a student is entered for a smaller qualification and then a top-up entry is made for a larger qualification:
- If the current estimated completion date is in this academic year or in a future academic year, when you make the top-up entry, the estimated completion date will not change.
- If the current estimated completion date is in a previous academic year, when you make the top-up entry, the estimated completion date will automatically update to the current academic year.
If you make your top-up entries at the end of an academic year (eg in July/August but before 1 September), you will need to amend the estimated completion date for these students.
If we move a student down to a smaller qualification, will the estimated completion date automatically change?
If a student is entered for a larger qualification and then you make a move-down entry:
- If the current estimated completion date is in this academic year or a future academic year, when you make the move-down entry, the estimated completion date will not change.
- If the current estimated completion date is in a previous academic year, when you make the move-down entry, the date will automatically update to the current academic year.
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